Pavion and our family of companies are seeking a talented and motivated Assistant Project Manager to join our fire business unit.

• Assign foremen to jobs through DataViews
  • Add engineering and drafting hours
  • Add straight time and overtime hours
  • Send introduction email to new jobs
• Update project notes as per incoming tech reports
• Follow up submittals that have not yet been returned by the customer
• Email schedules to engineering team every day to ensure all necessary drawings are printed for the technicians for the next day - Email next day schedules to all technicians at end of each day
• Ensure all devices and drawings are on the van for next day delivery to the technicians
• Coordinate all technicians' timesheets and expenses at the end of the week for approval by project managers - Once approved send to payroll
• Technician Reports - Enter project notes, enter hours and scan into Infor
• Maintain schedules - Enter Job, enter all B45 FDNY Inspections and update technicians PTO and absences
• Respond to emails
• Answer incoming customer calls and calls from phones forwarded to me - Follow up on all customer enquiries and research their concerns
• Update overtime spreadsheet weekly and distribute
• Create quotes, sales orders and NCCO
• Email all submittal packages
• Follow up returned submittals - Ensure all devices are released and technicians have been scheduled.
• Schedule deliveries with our driver, with technicians and with our warehouse
• Correspond with technicians in the field.
• Ad hoc duties that occur on a daily basis
• Update and maintain the Materials spreadsheet to identify the device status of each job

Basic Qualifications:

• High school diploma or general education degree (GED)
• Two years related experience and/or training in customer service, dispatching or project management or equivalent combination of education and experience
• Advanced customer service skills
• Computer skills - MS Word, MS Excel, Outlook

• Knowledge of industry is a plus

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.