Secretary II, Part-Time - Job at Rutgers University in New Brunswick, NJ

Secretary II, Part-Time

New Brunswick, NJ

Posted 13 days ago

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Job Description

Position Details

Position Information

Recruitment/Posting Title	Secretary II, Part-Time
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-Medicine-Endocrinology-Meb
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a part time Secretary II for the department of Medicine at the Robert Wood Johnson Medical School. The Secretary II provides administrative services for the Department of Medicine, Division of Endocrinology. Among the key duties of this position are the following: Coordinate and schedule appointments, meetings, and events for the division head and staff. Manages the calendar to avoid scheduling conflicts and ensure efficient use of time. Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. Assists in preparing official letters, memos, and reports. Organize and coordinate division meetings, including scheduling, preparing agendas, and distributing relevant materials. Take minutes during meetings and distribute them to relevant parties. Arrange travel plans, including booking flights, accommodations, and transportation, for division chief and members attending conferences or other events.
Position Status	Part Time
Hours Per Week	20
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	1850
Position Salary
Annual Minimum Salary	24.950
Annual Mid Range Salary	25.450
Annual Maximum Salary	26.210
Standard Hours	35.00
Union Description	Teamsters, Local 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program. College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in computer skills and knowledge of Microsoft Office Suite. Demonstrated excellent telephone and customer service skills. Ability to handle multiple tasks accurately in a fast-paced environment.
Preferred Qualifications	Proficiency in typing and word processing skills required. Experience with additional software packages. EMR experience strongly desired.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Moderate physical effort (lift/carry up to 29=0 pounds) for office supplies delivered. Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions

Posting Details

Posting Number	24ST0517
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Job Summary

Company

Rutgers University

Start Date

As soon as possible

Employment Term and Type

Regular, Part Time

Required Experience

3 years